An Overview Of How You Boost Productivity with Strategic Scheduling for a Website Blog
By Tom Seest
At WebsiteBloggers, we help website bloggers develop strategies to create content, traffic, and revenue from website blogs based on our experiences and experimentation.
If you want to increase productivity, scheduling tasks strategically is key to increasing it. Doing this will allow you to allocate the appropriate time to key activities while cutting out time wasters like idle phone calls.
Try scheduling repetitive tasks at the same time each day to prevent wasted time context-switching, or use apps that help organize and schedule your tasks.
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As you plan your week, it’s essential that you set realistic expectations of how much can be accomplished. Setting unreasonable goals will only set you up for failure and derail the entire planning process. Take an inventory of all tasks and appointments throughout the week – this will allow you to identify areas for growth as well as gain insight into what worked and didn’t, along with developing ideas for new work plans in future weeks.
Choose a day for weekly planning – it could be Sunday evenings, Friday afternoons, or any other time that works well for you – and sit down with a notebook, laptop, and blank calendar or note-taking app – write out every task on your list for next week – from big projects such as landscaping to grocery shopping or creating a non-toxic LinkedIn profile! Once all tasks have been recorded and prioritized accordingly. Organize them by priority level before estimating how long each will take to complete.
Block out time for your highest priority tasks first to ensure they get done on time and give a sense of achievement at the end of each day. Don’t forget to allow for other tasks as well; you might find you can achieve more than anticipated using Parkinson’s Law (working more can make you finish faster).
Scheduling involves managing both aspects of life that you can and cannot influence, like setting aside time for your top priorities versus those recurring weekly, such as meetings or appointments. These events should ideally be scheduled well in advance – otherwise, you risk missing something important or showing up late for them!
No matter your preferred method for creating and organizing to-do lists – either paper or digital, task manager or calendar – there are multiple formats that can help you manage and complete your tasks effectively. Some find physically writing out their list helps them recall it more readily – however, what matters is finding one that works for you and sticking with it!
Your to-do list should consist of tasks that are actionable and realistic. Attempting to fit too much work into one day could leave you feeling exhausted and unmotivated; setting soft deadlines (the date and time you really hope your content will be finished by) rather than hard ones is best practice.
When creating personal lists, occupational therapists recommend creating different lists for different kinds of tasks. This will enable you to focus on your goals and what matters most at any given moment – for instance, some may keep separate lists for projects and everyday tasks, like running errands or household chores.
Canva Docs is another effective way of optimizing your to-do list, as it allows you to see all of the essential details visually organized in an easy-to-digest format that won’t strain your eyes. Plus, adding custom colors or photos adds flair!
Share your to-do list with others so they know what you’re working on and help to hold you accountable, particularly if working on a team project with other teammates or coworkers. This can be especially helpful in keeping everyone on task!
Not forgetting to review your to-do list each day and delete any unfinished tasks will give a sense of achievement when they’re crossed off and completed. By creating an efficient to-do list you can help to increase blogging productivity as well as ensure you have all of the resources required for producing quality blog content.
Make time for relaxation just as a busy schedule helps keep you on task – scheduling time to recharge can only do so much to boost productivity, so set aside enough time for rest and recreation to avoid falling into an unproductive rut. Even though scheduling relaxation time may seem counterproductive at first glance, research suggests it can boost productivity by increasing creativity while decreasing stress levels.
One effective strategy to strike a balance between rest and work is structuring your days such that intellectually challenging tasks take place during times when you feel your best, with simple managerial duties left for when your brain has done its work. Determining when is best may take some internal reflection; Newhouse School Online offers several sample schedules that could assist in reaching this goal, whether early birds or night owls alike.
Make sure that when taking time for yourself, you take steps to prevent distractions and focus solely on rejuvenation – this may mean placing your phone on airplane mode and shutting off social media apps, sitting quietly in a room or going for a short walk, using meditation apps or taking short naps are also excellent ways to relax.
Plan out short breaks during which you focus on one task before taking a longer one, using the Pomodoro Technique. This strategy aims to keep your energy levels consistent by breaking tasks into manageable increments of time. Break length can be altered according to individual needs, but consistency is key!
If you’re trying to be creative, be sure to have snacks nearby and set a timer so you’re reminded when mealtime approaches. Artists tend to lose track of time while in their zone; hunger can quickly derail productivity.
At times, it can be challenging to maintain focus in our busy world of messages, emails, and requests; therefore, we may only work in short bursts; though this can help get tasks completed, creative thinking tasks may still require longer to finish than planned.
People tend to recognize their best times of work throughout the day; these might include first thing in the morning, after working out, or at night when children have gone to sleep. Unfortunately, many do not have a set plan in place for when to schedule these high-level tasks.
Utilizing a productivity matrix like Eisenhower’s can help you identify which tasks will take priority at any particular moment and plan when to accomplish them, which in turn allows you to allocate higher-level tasks during more productive periods, thus increasing productivity. Of course, other events or obligations that might interfere with these times (meetings, client calls) need to be considered, too.
Try to set aside as much time for creativity in your schedule as possible. Otherwise, other obligations and commitments could interfere with this time and result in frustration and missed deadlines. Blocking off time specifically for creative tasks will keep your priorities on track.
One key aspect of successful productivity strategies is not interrupting yourself when in the zone. Interruptions like phone calls, text messages, or emails can take time to get back into, potentially hindering productivity in the long run. Therefore, it is essential that notifications or devices that might otherwise distract you be turned off while working on creative projects.
Establishing a productive schedule is an invaluable asset to any busy professional or freelancer, whether you work from an office setting or from home. By starting each day off right with rituals that put you in the zone, prioritizing tasks efficiently, and using comfortable tools, you can ensure you spend your workday efficiently.
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